It is essential to establish an organization that keeps the discussion in order and productive when holding a remote board meeting. This is simpler when participants have a plan that is a guideline for them at all times. It is also helpful to distribute the agenda and any documents associated with it to attendees via an encrypted board portal prior to the meeting so that they can take note of, add items and review before the meeting starts.

Eliminating distractions is a different way to ensure an effective remote board meeting. It boardgreenroom.com/best-video-conferencing-software is recommended that participants take the call in an office or home environment that isn’t surrounded by many distracting sounds. This reduces the likelihood that they’ll tune out and miss important details to be discussed during the meeting.

Also, it’s a good idea to ask participants to turn off their microphones when not speaking, to lessen distracting background noise during the meeting. Also, the person who takes minutes must make sure to take note of all motions verbatim, together with the person who made the move and the person who backed the motion. It is essential to keep a precise record that can be used as a reference for legal reasons in the future.

It’s also important to stick to the time limit you have set for each item on the agenda to avoid the meeting from dragging on unnecessarily. You can help promote a productive meeting by encouraging participants to leave ad-hoc topics in a parking lot to ensure they don’t interfere with the main discussion.